India’s managed print services market size reached USD 2.2 Billion in 2024. Looking forward, IMARC Group expects the market to reach USD 4.3 Billion by 2033, exhibiting a growth rate (CAGR) of 7.13% during 2025-2033. The inflating need for innovative solutions to meet the evolving needs of enterprises in an increasingly digital and competitive landscape is primarily driving the market growth across the country.
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Managed print services (MPS) refer to personalized and integrated solutions designed to streamline the printing infrastructure of organizations. These services, offered by third-party providers, aim to optimize and oversee the overall document output generated by enterprises. MPS can be implemented on-premises, in the cloud, or in hybrid environments. The process involves evaluating, selectively or comprehensively replacing hardware and service components, as well as monitoring devices such as printers, fax machines, scanners, copiers, and multipurpose printing (MFP) devices. MPS proactively addresses printing needs by examining organizational operations, providing improved visibility, and exercising control over input and output. This approach is instrumental in cost reduction, preventing device downtime, and optimizing the utilization of ink, paper, and energy resources.
Managed Print Services Market Trends in India
The managed print services market in India has become a pivotal component of organizational efficiency, offering tailored and integrated solutions to optimize and streamline printing operations. Delivered by third-party service providers, MPS plays a crucial role in managing and enhancing the overall document output of enterprises across the country. Additionally, the India managed print services market is witnessing substantial growth due to its ability to anticipate and address the evolving printing needs of organizations. Besides this, in a dynamic business landscape where efficiency and cost-effectiveness are paramount, MPS has become an invaluable asset for organizations seeking to enhance their document management and printing capabilities. The market growth is further propelled by the increasing adoption of digital transformation strategies, where streamlined and well-managed print services play a critical role. Moreover, government initiatives promoting digitalization and environmental sustainability align with the value proposition of managed print services, making it an integral part of modern business practices in India. Apart from this, as organizations strive for increased productivity and cost savings, the managed print services market across the country is poised for continued expansion in the coming years.
In today’s age of digitization, the software infrastructure of every business is evolving at a rapid pace. From document management to managing print services, every aspect has become extremely software-defined.
Why the MPS market set to grow rapidly?
According to a study conducted, it has been observed that almost 90% of businesses are unaware of the number of printers being used and the total cost incurred by these printers. This leads to the need and demand for having software in place that would manage, centralize and optimize the entire print process. This has resulted in the managed print services market grow exponentially which is believed to cross 50 billion dollars by 2025-end, according to reports.
The biggest reason for the growth of this market can be attributed to the cost-saving feature of this service. The MPS market has gained momentum over the past few years as most businesses have realized the significance of categorizing their print-related expenditures. According to market reports, by going for print management services, organizations can save as much as 30% annually.
Managed print services are beneficial because they significantly reduce costs through optimization and automated supply delivery, increase productivity by minimizing downtime and IT burden, enhance security with better data protection and compliance, improve sustainability by cutting paper waste and energy consumption, and provide access to expert support and the latest technology without major capital investment.
Advantages of Taking Managed Print Services
Companies which use printers and copiers on a big scale, MPS offers several advantages and for MPS partners several business opportunities.
Predictable Costs: MPS turns unpredictable printing expenses into a predictable monthly fee, allowing for better budget control.
Reduced Capital Expenditure: Businesses can access new technology without large upfront purchases.
Optimized Supplies: Automated monitoring and “just-in-time” delivery of toners and paper prevent waste and understocking.
Rationalized Fleet: Unnecessary or legacy devices are removed to streamline the print environment and lower costs.
Reduced IT Workload: Managed print providers handle print management, freeing up internal IT resources to focus on core business needs.
Minimized Downtime: Regular maintenance and proactive supply management ensure devices are always ready, reducing interruptions for employees.
Streamlined Workflows: Policies like “pull-printing” can be implemented to control output and optimize efficiency.
Data Protection: MPS establishes robust security measures, including features that protect confidential data from unauthorized access.
Compliance: Regular software updates and secure print solutions help meet industry compliance and regulatory demands.
Reduced Paper Consumption: Duplex printing and digital document management solutions lower overall paper usage.
Lower Energy Footprint: By implementing energy-efficient printers, MPS reduces electricity consumption and a company’s carbon footprint.
Expert Support: Access to professional maintenance, technical support, and device refresh strategies.
Scalability: Print infrastructure can be easily adjusted to meet changing business needs.
Visibility: Monitoring systems provide detailed insights into print usage and costs, enabling better decision-making.
The future of the MPS market in India
Being one of the most promising markets for managed print in the years to come, India, China, and Japan are expected to be the market leaders owing to their rise in economic development coupled with their growing industrialization. India is the fastest-growing market when it comes to managed print services. While a few dimensions of the MPS market remain underexplored in the country, the economic downturn has compelled the majority of businesses to re-consider their costs. With MPS, businesses can focus on their core tasks while cutting down on printing costs. Businesses are opening to MPS and some of the major sectors to embrace this technological innovation in the country are IT, manufacturing, healthcare, BFSI, and education.
In a nutshell
In future, many companies are expected to use MPS in order save on costs and improve their efficiencies. Reduced capital and operational expenditure, optimization of supplies, reduced IT workload, minimization of the downtime, streamlining workflows, reduced paper consumption, lower energy footprint, and scalability are some of the advantages MPS offers to the clients, whereas MPS offers attractive business opportunities to the partners.
Covered By: Imaging Solution / MPS
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